Alberta Workplace First Aid Room Audit Tool

Alberta Workplace First Aid Room Audit Tool | OHS Code Part 11 Compliance Checklist

Alberta Workplace First Aid Room Audit Tool

Alberta OHS Code (Part 11, Schedule 2, Table 4) & CSA Z1220-17 — All Industries

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👋 Welcome to the First Aid Direct First Aid Room Audit Tool. Use this interactive checklist to conduct your monthly inspection on your device, or click print to generate a perfectly formatted paper log for your compliance records.

*A first aid room is required in Alberta when: (a) medium hazard work sites have 200 or more workers per shift, or (b) high hazard work sites have 100 or more workers per shift (Schedule 2, Tables 6–7). Requirements are set out in Alberta OHS Code Part 11, Schedule 2, Table 4, effective March 31, 2023. The first aid room must be equipped with CSA Z1220-17 Type 3 (Intermediate) kits sized for the number of workers per shift.

Part A: First Aid Room Facility Requirements (Schedule 2, Table 4)

Location: The first aid room is located at or near the work area(s) it is intended to serve, ensuring prompt access for injured or ill workers from any area of the work site. (OHS Code s.179(a)(i); Schedule 2, Table 4)

Accessibility: The first aid room is easily accessible to all workers at all times during working hours — no locks, obstructions, or barriers that would impede immediate access. (OHS Code s.179(a)(ii); Schedule 2, Table 4)

Size — Stretcher Accommodation: The room is of adequate size to accommodate a stretcher and allow first aid personnel to work freely around a cot or treatment area. (Schedule 2, Table 4)

Proximity to Bathroom Facilities: The first aid room is located close to washroom/bathroom facilities to allow for worker hygiene support during treatment. (Schedule 2, Table 4)

Cleanliness and Sanitation: The room is kept clean, tidy, and sanitary at all times. All surfaces, treatment areas, and equipment are regularly cleaned and maintained in a serviceable condition. (OHS Code s.179(b)(i); Schedule 2, Table 4)

Lighting, Ventilation & Heating: The room is provided with adequate natural or artificial lighting, sufficient ventilation, and appropriate heating to ensure safe and comfortable treatment conditions in all weather. (Schedule 2, Table 4)

Non-Smoking Designation: The first aid room is designated as a non-smoking area and clearly marked as such. Smoking is not permitted inside the room at any time. (Schedule 2, Table 4)

Exclusive Use: The first aid room is used only to administer first aid or health-related services. It is not used as a storage room, break room, office, or for any other non-medical purpose. Exception: Temporary or mobile first aid rooms may be used for other services if maintained appropriately. (OHS Code s.178(4); Schedule 2, Table 4)

Identification and Signage: The first aid room is clearly identified as a first aid facility. Conspicuous signs are posted at the work site indicating the location of the room and how to contact the first aider. Signs include emergency contact numbers for the on-shift advanced first aider. (OHS Code s.179(c))

Hot and Cold Potable Running Water: The room has a permanently installed sink with both hot and cold potable running water. Exception: Where it is not reasonably practicable (e.g., temporary or mobile facilities), cold potable water is acceptable. (OHS Code s.178(4)(b); Schedule 2, Table 4)

Emergency Communication System: A working telephone, intercom, radio, or equivalent communication system is in place and functional, allowing workers to immediately summon the first aider and contact emergency services (911 / ambulance). Emergency contact numbers are posted visibly in the room. (OHS Code s.179(d); Schedule 2, Table 4)

Part B: Mandatory First Aid Room Equipment & Furnishings (Schedule 2, Table 4)

Cot or Examination Table: 1 × cot or bed with a moisture-protected (waterproof) mattress and a minimum of 2 pillows, in clean and serviceable condition. The cot must be accessible from all sides. (Schedule 2, Table 4)

Stretcher: 1 × folding stretcher (or equivalent), stored in or immediately adjacent to the first aid room, readily available for transport of injured workers. The room must be large enough to accommodate stretcher access. (Schedule 2, Table 4)

Blankets: Minimum 2 × clean wool or thermal blankets (or equivalent), stored in the room and available for shock management and patient warmth. Inspect for cleanliness and condition. (Schedule 2, Table 4)

Towels: Minimum 6 × clean hand towels (or a supply of clean single-use paper towels), available for hand hygiene and patient care. Replace soiled towels immediately. (Schedule 2, Table 4)

Wash Basin: 1 × wash basin or bowl available within the room (in addition to the sink), suitable for wound irrigation and patient washing. (Schedule 2, Table 4)

Waste Container: At least 1 × covered waste container (with liner) for disposal of contaminated and biohazardous waste. Inspect that the liner is in place and the container is not overfull. (Schedule 2, Table 4)

Oxygen Equipment — Cylinder: 1 × compressed oxygen cylinder of adequate capacity, securely mounted or stored upright. Verify the cylinder valve is closed when not in use, inspect for damage or corrosion, and confirm sufficient pressure (check gauge — cylinder should not be below minimum operational level). (Schedule 2, Table 4 — required at all Alberta first aid rooms)

Oxygen Equipment — Regulator, Gauge & Flow Meter: Oxygen delivery system includes: (1) a pressure regulator, (2) a pressure gauge, and (3) a flow meter — all in working order, properly attached to the cylinder. Inspect connections for leaks. Confirm last inspection/service date is current. (Schedule 2, Table 4)

Oxygen Delivery Equipment: Appropriate oxygen delivery equipment is present and serviceable, including a properly fitting oxygen mask (adult and child if applicable) and/or nasal cannula. Masks are single-use or have been sterilized since last use. (Schedule 2, Table 4)

AED (Automated External Defibrillator): An AED is present, mounted or stored in the first aid room, with pads within expiry date and battery indicator showing ready status. AED is inspected per manufacturer's schedule. (Strongly recommended / may be required by hazard assessment — verify against your site's risk assessment)

Supplies Condition — All Items: All room equipment and supplies are maintained in a clean, dry, and serviceable condition. All packaging is intact. Remove and replace any soiled, damaged, or compromised items before returning the room to service. (OHS Code s.179(b))

Expiry Dates — All Items: Expiry dates have been checked on all sterile and dated items (oxygen delivery masks, antiseptics, ointments, dressings, glucose tablets, cold packs). Expired items have been removed and replaced. Record date of check in the inspection log. (OHS Code s.179(b)(i))

Part C: Personnel & Administrative Requirements (OHS Code Part 11)

Advanced First Aider — Present on Every Shift: At least one designated advanced first aider is available on every working shift. An advanced first aider is defined as an Emergency Medical Responder (EMR), Primary Care Paramedic (PCP), Advanced Care Paramedic (ACP), Registered Nurse (RN), or a person holding a valid certificate in Advanced First Aid from an Alberta-approved training agency. Their certificate must be current and unexpired. (OHS Code s.181(1)(3); Schedule 2, Tables 6–7)

Advanced First Aider — Based at or Near First Aid Room: The advanced first aider on duty is based at or near the first aid room. When not physically present in the room, they are easily and promptly contactable. If performing other duties, those duties keep them in a fit and clean condition for first aid response. (OHS Code s.181(3)(4))

Oxygen Training — Advanced First Aider is Competent: The advanced first aider on duty has completed training in oxygen equipment administration that meets the minimum standards under CSA Z1210-17 (Level L.6.1). Oxygen must only be administered by a trained and competent advanced first aider. (Alberta OHS Code; FA013 — Oxygen Equipment Requirements)

Record of First Aiders Maintained: An up-to-date record of all workers at the work site who are designated first aiders is maintained, including name, certification level, and certificate expiry date. (OHS Code s.181(6))

First Aid Records — Injury & Illness Log: A written record is being maintained for every illness or injury treated in the first aid room, including: worker name, first aider name and training level, description of injury/illness, first aid given, date and time of incident, date and time reported, location of incident on site, and work-related cause (if any). Records are retained for a minimum of 3 years. (OHS Code s.183)

First Aid Records — Confidentiality & Access: First aid records are stored securely and confidentially. Access is restricted to the affected worker, those with the worker's written permission, and those authorized or required by law. Workers can request a copy of their own records. (OHS Code s.184)

Emergency Transportation Plan: A documented emergency transportation plan is in place and has been implemented before workers were sent to the work site. The plan identifies how injured or ill workers will be transported to the nearest health care facility, and includes an available ambulance service or suitable alternate transport meeting OHS Code s.180(2) requirements (weather protection, communications, stretcher capacity). (OHS Code s.180)

Hazard Assessment — First Aid Room Adequacy: The employer has completed a written hazard assessment confirming that the level of first aid equipment, supplies, and personnel provided is appropriate for the hazard level (medium or high) and size of the workforce. The first aid room and its contents reflect the current risk profile of the work site. (OHS Code Part 2, s.7; Part 11, s.178)

Worker Reporting System: Workers are informed of how to report an illness or injury to the prime contractor or employer, and to access the first aid room. The report process meets the requirements of OHS Code s.182 (report as soon as practicable). (OHS Code s.182)

Additional First Aid Kits — Multiple Work Areas: If the work site has multiple work areas, floors, or remote locations, confirm that additional first aid kits are strategically placed so any worker can access a kit promptly, without depending solely on the first aid room. (OHS Code s.179(a))

Part D: Select your shift size to determine how many CSA Z1220-17 Type 3 Large (Intermediate) kits are required in your first aid room:

A first aid room is required for high hazard sites with 100+ workers per shift, or medium hazard sites with 200+ workers per shift. The CSA Z1220-17 Large Type 3 kit covers up to 100 workers — sites with larger workforces must stock one additional Large kit per additional 100 workers (or part thereof).

☝️ Select your shift size above to reveal the required kit count and inspection checklist for your first aid room.

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Understanding Alberta Workplace First Aid Room Requirements

Alberta workplace first aid rooms are governed by Part 11 of the Alberta Occupational Health and Safety (OHS) Code and Schedule 2, Table 4. A first aid room is required when: medium hazard work sites employ 200 or more workers per shift, or high hazard work sites employ 100 or more workers per shift (Schedule 2, Tables 6–7). These thresholds apply to close work sites (within 20 minutes of a medical facility); more stringent requirements apply to distant or isolated sites.

The first aid room must meet specific physical requirements set out in Schedule 2, Table 4: it must be located near the work area, easily accessible, large enough to accommodate a stretcher, adjacent to washroom facilities, kept clean and sanitary, provided with adequate lighting and ventilation, designated as non-smoking, and used exclusively for first aid or health-related services. A permanently installed sink with hot and cold potable running water is mandatory, as is a working communication system. Oxygen equipment — including a compressed oxygen cylinder, pressure regulator, gauge, flow meter, and delivery equipment — is also a specific Table 4 requirement and must be present and maintained in all Alberta first aid rooms.

Work sites requiring a first aid room must have an advanced first aider present on every shift. Under the current OHS Code (effective March 31, 2023), this means an Emergency Medical Responder (EMR), Primary Care Paramedic (PCP), Advanced Care Paramedic (ACP), Registered Nurse (RN), or a person holding a valid certificate in Advanced First Aid from an Alberta-approved training agency compliant with CSA Standard Z1210-17. The advanced first aider must be based at or near the first aid room. The first aid room must be stocked with a CSA Z1220-17 Type 3 (Intermediate) first aid kit sized for the shift — small (2–25 workers), medium (26–50 workers), or large (51–100 workers). Type 3 kits include items not found in Type 2 kits, such as a tourniquet, instant cold packs, glucose tablets, eye dressing sets, elastic compression bandages, larger compress dressings, non-adherent wound dressings, and a padded malleable splint.